Notice of Meeting

 

 

West Surrey Shadow Authority Standards Committee

 

Date and Time

Place

Contact

 

 

 

Monday, 2 November 2026 at

2.00 pm

Council Chamber. Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Democratic Services

committeeservices@spelthorne.gov.uk

 

 

Membership

 

Name

Ward

 Councillor Jane Austin

Waverley Eastern Villages

Councillor Chris Bateson

Staines

Councillor Harleen Boparai

Staines South & Ashford West

Councillor Steve Greentree

Knaphill & Goldsworth West

Councillor Jonathan Hulley

Thorpe, Longcross & Ottershaw

Councillor Nirmal Kang

Heatherside & Parkside

Councillor Sarbie Kang

Camberley West & Frimley

Councillor Scott Lewis

Woodham & New Haw

Councillor Carl Mann

Thorpe, Longcross & Ottershaw

Councillor Louise Morales

Woking South

Councillor Isabel Mullens

Egham

Councillor Rory O'Brien

Sunbury Common & Ashford Common

Councillor Joanne Shaw

Guildford East

Councillor Sally Shorthose

West Surrey Shadow Authority

Councillor Richard Wilson

Bagshot, Windlesham & Chobham Ward

 

 

 

MEETING SUMMONS

 

To the members of the Standards Committee:

 

You are hereby summoned to attend a meeting of the Standards Committee to be held on Monday, 2 November 2026 at 2.00 pm, for the transaction of the business set out in the following agenda.

 

Such meeting to be held in the Council Chamber. Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

 

For enquiries regarding this agenda contact: Democratic Services

committeeservices@spelthorne.gov.uk

 

Susan Sale

Interim Monitoring Officer

West Surrey Shadow Authority

Published: Date Not Specified

 

www.surreylgrhub.gov.uk

 

AGENDA

 

 

 

 

 

Page nos.

<AI1>

1.             

Apologies for Absence

 

</AI1>

<AI2>

2.             

Declarations of Interest

 

</AI2>

<AI3>

3.             

Minutes

 

 

To follow

 

 

</AI3>

<AI4>

4.             

Schedule of Meetings

1 - 34

 

The Committee is asked to:

 

1.    Note the results of the member survey on meeting times and availability,

 

2.    Approve the principles in Appendix 2 to the report, that will be used to create the final timetable once the committee structure has been approved as part of the Constitution,

 

3.    Note the expectation that, with the exception of any area-based committees, the meetings of the Council, Executive and Standing Committees of the Council will be conducted at the Civic Headquarters at Millmead House in Guildford; and

 

4.    Recommend to the Shadow Authority that authority be delegated to the Executive for Legal and Governance, in consultation with the Group Leaders, to approve the Schedule of Meetings 2027/28, once the committee structure has been approved.

 

 

</AI4>

<AI5>

5.             

Recruitment Process for Independent Persons

35 - 48

 

The Committee is asked:

 

Authorise the Monitoring Officer to commence the recruitment of independent persons under s.28 of the Localism Act 2011 by way of external advertisement and assessment by the Standards Committee, supported by the Monitoring Officer.

 

 

</AI5>

<AI6>

6.             

Terms of Reference of Audit and Governance Committee

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI6>

<AI7>

7.             

Budget Procedure Rules

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI7>

<AI8>

8.             

Company Governance Protocol

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI8>

<AI9>

9.             

Contract & Procurement Procedure Rules

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI9>

<AI10>

10.          

Council Procedure Rules

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI10>

<AI11>

11.          

Finance Procedure Rules

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI11>

<AI12>

12.          

Licensing Function

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI12>

<AI13>

13.          

Post Vesting Day Scrutiny Arrangements

 

 

This item is to be considered at a meeting of the Constitution Working Group on 29 October 2026 so report to follow.

 

 

</AI13>

<AI14>

14.          

Committee Forward Work Programme

49 - 60

</AI14>

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PLEASE NOTE: members of the public are able to attend the meeting in person. The meeting will also be broadcast online at www.youtube.com/user/Spelthornecouncil

 

The whole of the meeting will be filmed except where there are confidential or exempt items. In attending any meeting, you are recognising that you may be filmed and consent to the live stream being broadcast online, and available for others to view. Members of the press/public may film or record proceedings, blog or tweet proceedings and take photographs providing they do not disturb the conduct of the meeting.

 

 The Chair of the meeting has the discretion to terminate or suspend filming/recording if in her/his opinion continuing to do so would prejudice the proceedings of the meeting or, on advice, considers that continued filming/recording might infringe the rights of any individual.

 

MOBILE TECHNOLOGY AND FILMING – ACCEPTABLE USE

 

Members of the public and the press may use social media or mobile devices in silent mode during meetings.  Public Wi-Fi is available; please ask the committee manager for details.

 

Anyone is permitted to film, record or take photographs at Council meetings.  Please liaise with the committee manager prior to the start of the meeting so that the meeting can be made aware of any filming taking place. 

 

The use of mobile devices, including for the purpose of recording or filming a meeting, is subject to no interruptions, distractions or interference being caused to any Council equipment or any general disturbance to proceedings. The Chairman may ask for mobile devices to be switched off in these circumstances.

 

Thank you for your co-operation.